Criminal record certificate
Standard and children's criminal record certificates
A thorough criminal record certificate reveals any criminal history that may be relevant to the role, and helps employers make informed decisions. This is especially important in sectors working with vulnerable groups such as children, the elderly, or in security-sensitive roles.
Why it matters
Safe environments for children and young people
To hold a position of responsibility for children and young people in sport, you must have no convictions for serious sexual, violent or drug-related offences on your criminal record certificate. This is to prevent and stop violence and abuse in sporting environments and create safe conditions for minors. That's why everyone with responsibility for minors must present an up-to-date criminal record certificate — and Right Person ensures the process is correct from start to archive.
- Right type of certificate for the role
We assess whether the role requires a standard criminal record certificate or a children's criminal record certificate, and ensure the purpose letter and legal basis are documented.
- Children's criminal record certificate for sport and volunteering
For coaches, team leaders, instructors and anyone in a position of trust with children and young people. Applies to people from age 16, both paid and voluntary.
- Lawful collection and storage
The certificate is collected in accordance with the Police Register Act, stored securely away from unauthorised access, and deleted when the role ends.
Slik virker det
Assessment of requirements: The candidate is invited to present a criminal record certificate. Right Person generates the purpose letter automatically.
Purpose letter and consent: The candidate uses the purpose letter and applies for a criminal record certificate from the police.
The police process: The police send the certificate to the candidate via Digipost. The candidate downloads it and uploads it into Right Person.
Review and archiving: We check and validate the certificate, write a report, and archive everything securely and access-controlled in one system.
What's included
What we check
- Standard criminal record certificate
- Children's criminal record certificate for work with children and young people
- Purpose letter from employer or organisation
- Certificate must be issued within the last 3 months
- Lawful collection with correct legal basis
- Secure storage and deletion
Why it works
What you actually get out of it
Right type — right legal basis
The wrong type of criminal record certificate, or obtaining one without proper legal basis, can lead to legal liability. We ensure the process is correct from the start, with the purpose letter and consent in place.
Particularly critical for children and young people
Anyone in a position of trust with minors — such as coaches, team leaders, instructors — must present an up-to-date children's criminal record certificate. The main rule is: if in doubt, you need a criminal record certificate.
Proper storage and deletion
Criminal record certificates must not be stored longer than necessary. We ensure proper handling in line with the Police Records Act.
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